Background
One of the key challenges facing the thoroughbred industry is the successful transition of horses from racing and breeding into new careers and suitable homes where they will receive appropriate care, ensuring high-quality welfare and longevity.
Currently, there is no reliable information on the number of thoroughbreds that can be absorbed by the equine community. This information is essential for developing effective strategies to promote the use of thoroughbreds in equestrian disciplines and beyond.
Despite numerous private and industry funded initiatives to boost demand for thoroughbreds, there is an urgent need to significantly enhance these efforts. Developing and implementing a national strategy and approach to retraining and rehoming is essential to effectively address the demand for thoroughbreds exiting racing and breeding.
The project will equip the thoroughbred industry with essential data on the current capacity to rehome retired thoroughbreds in Australia. It will offer an objective assessment of existing practices aimed at stimulating demand and provide practical solutions to help ensure the future welfare of retired thoroughbreds.
Timeline
Activity |
Date |
RFQ – applications open |
Friday, 6 December 2024 |
End of period for questions or requests for information |
Friday, 20 December 2024 |
RFQ – applications close |
Friday, 17 January 2025 |
Intended completion date of evaluation of respondents responses |
Friday, 31 January 2025 |
Notification of unsuccessful respondents Negotiations with successful respondents |
Monday, 3 February 2025 – Monday, 17 February 2025 |
Expected execution of contract or issue of agreement |
Friday, 21 February 2025 |
Date of commencement of project |
Friday, 21 February 2025 |
Expected project completion date |
Friday, 21 November 2025 |
Evaluation criteria
A respondent’s response will be evaluated against:
(a) The evaluation criteria identified in the table below; and
(b) The overall proposition presented in the respondent’s response.
Mandatory Requirements |
Complies |
Project plan |
50% |
Capability and relevant experience |
20% |
Ability to meet the requirements |
20% |
Cost and value for money |
10% |
Testimonials/references |
Yes/No |
Desirable Requirements |
Complies |
Provide examples of your Organisation’s ability to provide a similar service. |
Yes/No |
Submitting an application
Applications for this Request for Quote must be submitted online using the application in K2.
Respondent’s will be expected to provide:
- A detailed project plan – including timelines, how the project will be conducted and how this will meet the requirements of the RFQ.
- A detailed budget – attachments may be included.
- Examples of similar work the respondent has completed.
- Capability and relevant experience.
The resulting contract is expected to commence on Friday 21 February 2025.
It is expected that a contract will be awarded based on how well a respondent addresses the objectives of the open tender. Selection will be based on the evaluation criteria. A detailed response will be beneficial. There is the opportunity to include additional attachments, if necessary, with your application in K2.
New users need to register for access to the K2 platform, please note the provision of login details may take up to two business days.
Users must create a K2 account before submitting a proposal. To set up a secure account before submitting a proposal, please visit the login page below to access our new user or new company request forms.
Usernames and passwords will only be issued while the applicant round is open.
Terms of reference
AgriFutures Australia uses standard form contracts and agreements for projects and research procured by AgriFutures Australia (please refer to https://www.agrifutures.com.au/contracts-and-agreements/). These contracts and agreements set out the terms on which AgriFutures Australia will engage successful applicants to carry out the project.
Applicants must be familiar with the contracts and agreements before submitting a response, and are advised to seek legal advice beforehand.
These contracts and agreements have been developed to reflect AgriFutures Australia’s statutory and other procurement responsibilities.
If you require any amendments to the standard agreement please complete the statement of non-compliance for each of the relevant clause. AgriFutures will then assess those requests.
Applicants will be taken to have agreed to all clauses in the Service Provider Agreement that are not referred to in a statement of non-compliance. The extent of any non-compliance will be a factor in AgriFutures Australia’s evaluation of the application.
If you require further information regarding these contracts and agreements please, contact .
Contact
Should you have any questions about the Request for Quote, please direct all enquires to the Thoroughbred Horses Program (details below) prior to 5pm AEDT Friday, 17 January 2025 (for questions relating to making a submission in K2, please email ).
A member from the Thoroughbred Horses Program team will take questions via email. Individual responses to questions relating to the Request for Quote will not be provided by the Coordinator or Manager. A response, along with the question, will be posted in the Frequently Asked Questions section, below, within 24 hours of receival.
Please contact:
Frequently asked questions
What types of evidence do you consider for relevant experience?
Various types of evidence for relevant experience will be considered, including past projects that are publicly available and references from previous clients or employers.
What types of organisations do you expect to be involved in the stakeholder engagement aspect of the project?
A variety of organisations are expected to be engaged, including but not limited to Principle Racing Authorities (PRAs), Thoroughbred Breeders Australia (TBA), State Thoroughbred Breeding Associations, Thoroughbred Aftercare Welfare Working Group (TAWWG), as well as equestrian and recreational riding associations.
Is the project completion date of 21 November 2025 firm?
The project completion date of 21 November 2025 is a guideline only. The actual completion date will depend on various factors and may be subject to change.
Can relevant data from existing research be shared with this project?
Potentially, this is subject to the contract of the existing research project as well as intellectual property and confidentiality considerations, and can be assessed on a case-by-case basis.